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Evidence Guide: BSBRKG506 - Develop and maintain terminology and classification schemes

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG506 - Develop and maintain terminology and classification schemes

What evidence can you provide to prove your understanding of each of the following citeria?

Research classification scheme and terminology

  1. Examine work of an organisation to identify terminology that may reflect business functions and activities
  2. Review and analyse functional analyses for the basis of terminology and classification schemes
  3. Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme
  4. Examine any existing classification schemes and terminology to assess for currency and coverage
  5. Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented
Examine work of an organisation to identify terminology that may reflect business functions and activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and analyse functional analyses for the basis of terminology and classification schemes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Examine any existing classification schemes and terminology to assess for currency and coverage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop draft terminology and classification scheme

  1. Prepare draft vocabulary controls and titling rules
  2. Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language
  3. Identify broad classification groups from a functional analysis
  4. Analyse and breakdown broad classification groups to the level required for an organisation’s use
  5. Document draft classification scheme
Prepare draft vocabulary controls and titling rules

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify broad classification groups from a functional analysis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and breakdown broad classification groups to the level required for an organisation’s use

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document draft classification scheme

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Validate draft terminology and classification scheme

  1. Prepare methodology for the validation process taking local imperatives and environment into consideration
  2. Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls
  3. Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology
  4. Document outcomes throughout the validation process
Prepare methodology for the validation process taking local imperatives and environment into consideration

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document outcomes throughout the validation process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and review terminology and classification scheme

  1. Prepare classification scheme and terminology from validation and research
  2. Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions
  3. Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines
  4. Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards
  5. Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.
Prepare classification scheme and terminology from validation and research

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Research classification scheme and terminology

1.1 Examine work of an organisation to identify terminology that may reflect business functions and activities

1.2 Review and analyse functional analyses for the basis of terminology and classification schemes

1.3 Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme

1.4 Examine any existing classification schemes and terminology to assess for currency and coverage

1.5 Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented

2. Develop draft terminology and classification scheme

2.1 Prepare draft vocabulary controls and titling rules

2.2 Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language

2.3 Identify broad classification groups from a functional analysis

2.4 Analyse and breakdown broad classification groups to the level required for an organisation’s use

2.5 Document draft classification scheme

3. Validate draft terminology and classification scheme

3.1 Prepare methodology for the validation process taking local imperatives and environment into consideration

3.2 Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls

3.3 Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology

3.4 Document outcomes throughout the validation process

4. Implement and review terminology and classification scheme

4.1 Prepare classification scheme and terminology from validation and research

4.2 Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions

4.3 Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines

4.4 Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards

4.5 Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Research classification scheme and terminology

1.1 Examine work of an organisation to identify terminology that may reflect business functions and activities

1.2 Review and analyse functional analyses for the basis of terminology and classification schemes

1.3 Review other relevant materials and documents to analyse potential impact on vocabulary controls and classification scheme

1.4 Examine any existing classification schemes and terminology to assess for currency and coverage

1.5 Examine representative samples of records to confirm extent to which an existing classification scheme and terminology have been implemented

2. Develop draft terminology and classification scheme

2.1 Prepare draft vocabulary controls and titling rules

2.2 Ensure draft vocabulary controls reflect organisation’s business culture, operational realities and business language

2.3 Identify broad classification groups from a functional analysis

2.4 Analyse and breakdown broad classification groups to the level required for an organisation’s use

2.5 Document draft classification scheme

3. Validate draft terminology and classification scheme

3.1 Prepare methodology for the validation process taking local imperatives and environment into consideration

3.2 Conduct consultation with users to identify issues, problems, inconsistencies and any required amendments or additions to draft classification scheme, existing language and vocabulary controls

3.3 Conduct testing and encourage feedback from users to identify any problems and inconsistencies with draft classification scheme and terminology

3.4 Document outcomes throughout the validation process

4. Implement and review terminology and classification scheme

4.1 Prepare classification scheme and terminology from validation and research

4.2 Undertake negotiations with competing interests within the organisation to ensure common understanding and appropriateness of work use and definitions

4.3 Note where existing system requires modification, and prepare specific recommendations in accordance with organisational guidelines

4.4 Prepare final report of revised terminology and classification scheme, in accordance with organisational practice, Australian Standards and international standards

4.5 Seek formal endorsement from appropriate individual or body through submission of final report and classification scheme.